If you’ve ever wrestled with a PDF, then you know that the file format can be a little tricky to navigate. For this reason, you might be considering making the switch to a different document management service.
Before you perform a complete overhaul, read on. Today, we’re sharing why the PDF file format can deliver incredible value to your business.
1. Multi-Functional
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When you think of a PDF, do you only picture basic documents that contain plain text and graphics? In reality, you can combine multiple different file types into a larger, all-inclusive PDF. This makes it easier than ever for businesses to share and distribute information.
A few of the different forms you can combine include:
- Videos and images
- PowePoint presentations
- Excel spreadsheets
Whether you’re sending a sales pitch or reporting on the latest department trends, this capability helps you to combine different data formats into one editable, sharable file.
More recently, new tools have emerged that allow users to create, edit, and export programming projects. For instance, you can use this C# PDF creator to extract PDF documents from your C# and .NET projects.
2. Unmatched Version Control
In the Digital Age, data visibility is key. It’s critical to know where your information is at all times, and if it’s been altered or compromised in any way.
You can open a Word file, make changes to it, and save it without leaving a trace of evidence. However, the same does not hold true for a PDF. If you save or send one in a read-only format, then it cannot be edited unless a user creates a new iteration.
Not only does this keep your original content secure, but it also makes version control much more manageable during teamwork and collaboration.
3. Unchangeable Format
Have you ever sent a Word document that on one device, and opened it on another? There’s a good chance that some elements were different. With a PDF, you don’t have to think twice when sharing formatted files.
You can rest assured that your document will not be altered in any way, and that the format will appear the same on any device. This is true whether you’re sending it to a PC, Mac, or mobile device. It’s also responsive, meaning that the layout will adapt to the device so there are no issues with access or readability.
If you routinely send files to customers or partners, this uniformity can help you look as polished and prepared as possible. Plus, you can also safeguard sensitive PDFs with a password, making them even more secure.
4. Smaller File Size
Sure, some PDFs can be oversized and unwieldy. However, they are still smaller than many alternatives, including TIFF files. With a PDF, you can compress and send large files without compromising data quality or graphic integrity.
This frees up space on your hard drive and prevents you from overloading recipient computers, as well.
5. Globally Adopted
There are many different types of operating systems and file formats in use around the world. However, PDF is considered a universally accepted document format.
It’s a safe and reliable way to transmit information to any business user, regardless of their geographic location. Due to this global acceptance, it’s also likely to be in heavy rotation for the foreseeable future. While some tech trends may come and go, this one has proven that it’s here to stay.
Embrace the PDF File Format
You know what they say about fixing things that aren’t broken. While the PDF file format may not be the newest or most buzzed-about tool on the market, it’s a reliable, proven solution for business users.
This format isn’t just secure. It’s also flexible and agile, which makes it an ideal addition to any office setup. For more informative tech and business news, be sure to check out our other guides.
