Want to have the best time managing your company’s data online? Have you been making some of the most common online data management mistakes?
If you’re managing your company’s data online, you need to know what to avoid. Data management mistakes are common in all types of businesses, so you need to be diligent and make sure that you’re putting your best foot forward.
Fortunately, we’re here to help. Here are 7 online data management mistakes and how to avoid them.
1. Failing to Keep Data Secure
One of the biggest mistakes that companies make with their online data management strategy is that they don’t place the proper importance on security.
Any data storage solution you use needs to have the right safeguards in place to protect your data. You may want to audit your storage system and speak with a data security specialist to understand the current security level of your data.
Your data should be encrypted and you should make use of any security tools that you can to protect your data. This may include using multi-layered security tools such as multi-factor authentication, firewalls, and antivirus software.
2. Not Using the Right Data Structure
Another mistake that companies make with data management online is that they have poor data structure.
Having a great data structure is critical for properly maintaining business data. You should consider what data is most important and should put it in your structure where it can easily be found when needed.
In addition to this, adding search functionality to online data storage can be incredibly helpful. This will allow data to easily be found when needed, especially if there is a lot of data that has been collected over time.
3. Failing to Create a Disaster Recovery Plan
Not having an adequate disaster recovery plan is also a big mistake to make with data management. Businesses need to be prepared for the worst-case scenario and should have a strategy for recovering data if something happens to it. Part of this will include using data backup solutions and ensuring that data is backed up regularly.
If using online storage solutions, backups will often be provided as part of your plan. Be sure that you know the specifics of your backup and disaster recovery strategy and do everything you can to ensure you’ll be in a good position if data is lost.
4. Not Ensuring Accurate Data Entry
When aiming to improve online data management, you need to prioritize accuracy.
Manual data entry can often lead to problems and data can be recorded with errors. You should do anything you can to prevent instances of errors and mistakes when recording data. You should create standardized data entry procedures in your company so that you can ensure that anyone who enters data prioritizes accuracy.
You may also want to consider using optical character recognition (OCR) software to automatically scan documents and ensure greater accuracy when collecting data. For certain industries, it can be well worth using online safety data sheets (SDS) as well. Be sure that you consider using online SDS management if you want to improve workplace safety.
The more care you take with data entry and accuracy, the better off your business will be and the better time you’ll have when managing and using important data.
5. Not Understanding the Importance of Performance
Another mistake that’s made when managing business data online is not prioritizing data performance. When using cloud storage, it’s important to scrutinize the infrastructure and ensure that it’ll function well for your needs.
Shared infrastructure can be lacking when it comes to performance and this can lead to latency and sluggishness when managing your data. Make sure that any service provider you use offers the performance and responsiveness you need to be efficient when storing and managing your data online.
6. Failing to Make Data Easily Accessible
When managing data online, you should also make sure that it’s always accessible.
While you may not want to allow everyone in your company to access business data, it should be easy to access for certain people. Be sure that you make access rules and ensure that data can be easily accessed by those who need to use it.
Ensure that an online data center SLA guarantees a high level of uptime. Look for uptime of 99% or more so that your data will have great availability and you can always access your data when needed.
7. Not Following a Regular Maintenance Schedule
To have the best time managing data online, don’t make the mistake of neglecting to perform data maintenance. Business databases can decay over time, so data needs to be checked often enough.
You should set a maintenance schedule and regularly check your data to ensure that it is kept accurate and secure. You should ensure that data is free of errors and you should also double-check that all security measures are in place and functioning properly.
It’s best to maintain your data on a regular basis. Be sure to set a time frame in which you’ll always check your data and ensure that it is as it should be.
Fixing These Online Data Management Mistakes
If you’re making any of the online data management mistakes listed above, you need to make some changes as soon as you can. Be sure that you consider all of the information above if you want to keep your company’s data safe and secure.
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